If you are crunched for time or worried about all the trip details, you might consider working with a charter broker. The broker represents your interests and deals directly with operators and other trip service providers. A good broker earns their keep by being helpful with things like competitive rates, contingency planning, organizing all the logistics of your trip, and getting you to your destination in the wee hours of the morning if the weather won''t permit the flight.
Brokers can handle the details of trip planning when you don''t have the time to do so. The broker will survey most aspects of the trip, obtaining copies of FAA flight certificates, literature about the aircraft to be used, as well as backup aircraft available and the safety record of the operator. In addition, the broker will usually review the operator''s flight manifests for FBOs, mileage en route, anticipated departure and arrival times, and plans for overnight arrangements for aircraft and crew.
What does the operator carry for insurance? What level coverage does your company expect for your senior people? Often policy riders must be constructed for certain trips. Most air charter brokers have dealt with related insurance issues enough to know when and where to inquire. They know how apparent problems can be solved quickly and inexpensively.
The broker is working with you and for you. Service is what they’re good at, so take advantage of their expertise! Ask a lot of questions – they’ll be happy to help.